Payroll

The payroll program uses a timecard method of input. Input may be as detailed as wanted, from daily input of timecards to summary input from time sheets at the end of the pay period.

Labor posting to the general ledger and job cost, if applicable, is done from the timecard file by dates. Posting may be in advance of actual payroll processing if it is important that labor be expensed in a timely manner. Posting may also be split between two accounting periods, if the timecard entries for each period have been entered by date.

"Automatic" timecard entries may be generated from information in the employee records for persons always receiving the same pay with the same distribution, or for additional pay such as uniform allowance, or for taxable benefits such as life insurance premiums. On payroll day, pay records are calculated from the timecard entries, using data in the employee records for taxes and deductions. Pay records may then be viewed, changed, deleted or recalculated individually, as needed.

The payroll processes up to 99 types of earnings in 10 categories (regular, overtime, etc.), federal withholding, state withholding, FICA, Medicare, SDI, and up to 32 types of voluntary deductions. Employees may be coded as being exempt from any of the taxes. Deferred compensation, PERS and Section 125 plans are maintained, if used. Employer paid benefits can be taxed, if applicable.

Vacation, sick, compensatory leave and miscellaneous leave balances are maintained in the employee's record and printed on the pay check each pay period.

Reports include an employee master list, timecard audit journal, current pay register, voluntary deduction lists, check register, PERS report, workers compensation report, leave balance report, labor analysis report, register of month, quarter and year totals, DE6 quarterly report and W2 forms.